Purchase Order⓵

12075

Create Purchase Order

Function Entry:

Operation Steps:

• Select "Purchase - Supplier List" from the menu to enter the supplier list.
• Click on the specific supplier's "Purchase Order" to open the order creation window.
• Add the list of products to be purchased, then click "Confirm - In Purchase".
• Then select "Purchase - Purchase Order" from the menu to enter the page, where you can see the purchase order you just created.

Operation Instructions:

• Create Purchase Order: Enter product, quantity, and supplier information in the system, then submit.
• Create Purchase Order without Supplier: Create a purchase order without supplier information, suitable for temporary purchases or when the supplier is unknown.
• Order Details: View information such as products, quantities, prices, suppliers, and status of the order.
• Payment Application: Enter the payment amount in a specific order, then submit.
• Complete Order: Mark the order as complete once payment and receipt are finished.
• Copy Order: Create a new order similar to an existing order without re-entering information.
• Delete Order: Remove orders that are no longer needed or are incorrect.
• Delete and Copy Order: Delete the original order and create a new order based on its information.

Purchase Order - Payment Process

Function Entry:

Operation Steps:

• The purchaser selects "Purchase - Purchase Order" from the menu.
• The purchaser clicks on the order's "Payment Application", fills in the amount, verifies the information, and then clicks "Submit".
• The purchaser will see the application form "Application_09-0X" in the order.
• The finance staff finds the application form in "Finance Receipts and Payments - Work Order [Receive/Pay]", clicks "Process", and then selects "Complete".
• The purchaser will see the completion work order "Payment Completed_09-0X" in the order.

Purchase Order - Warehouse Entry Process

Function Entry:

Operation Steps:

• The purchaser selects "Purchase - Purchase Order" from the menu.
• The purchaser clicks on the order's "Warehouse Entry Application", verifies the product information, and then clicks "Submit".
• The purchaser will see the warehouse entry application form "Application_09-0X" in the order.
• The warehouse administrator finds the application form in "Inventory Warehouse - Work Order [Out/In Stock]", clicks "Process", and then selects "Complete".
• The purchaser will see the completion work order "Warehouse Entry Completed_09-0X" in the order.