Operation Guide

12078

Subject Management

A classification item used in financial accounting to record the company's financial transactions. Primarily used to manage a multi-level subject structure and information.

Implementation Plan

List: refreshTableData
Create New: startCreateChildrenSubject, startCreateItem, createItem
Edit: startUpdateItem, updateItem
Delete: deleteItem
Export: exportExcel
Modify Display Status: updateItemIsShown

Initial Subject Balance

The subject balance before the company activates the financial system. In financial documents, setting the initial balance of the subject ensures that the subject can accurately reflect the company's financial status after activation.

Implementation Plan

Accounting Period List: selectPeriodStart
List: refreshTableData
Save Initial Balance: updateSubjectBalanceForPeriodStart
Trial Balance: checkSubjectBalance
Export: exportExcel

Auxiliary Accounting Management

Management of auxiliary items for subjects, mainly including five categories: customers, suppliers, employees, projects, and departments. In financial documents, these auxiliary items can be set and managed for corresponding auxiliary accounting during voucher entry and financial report generation.

Implementation Plan

Switch Auxiliary Type: useScene
Auxiliary Information CRUD under Type

Accounting Period for Closing

Displays closed and currently open accounting periods sorted by month. In financial documents, the closing status of accounting periods can be set for management and inquiry of closed and open accounting periods.

Implementation Plan

List: refreshTableData
- Period list for the year of the latest accounting period; if not yet settled, the initial accounting period's month can be set.
Create Initial Accounting Period: startCreateItem, createItem
- Creation will be displayed when there is no initial accounting period data.
Close Period: startCheckoutItem
- Monthly closing of accounting periods is a summary, adjustment, and reporting process of financial data for enterprises or organizations within a specific accounting period, ensuring the accuracy and completeness of financial data and providing a basis for management decisions.
Reverse Closing: reverseCheckout
- After closing, modifications and adjustments can be made to the already closed accounting period to reprocess and generate financial data and reports.
Generate Closing Voucher: startVoucherTemplate
- Summarizes financial data for the current accounting period and generates a summary financial voucher.
Trial Balance: checkSubjectBalance
- Used to verify whether the financial data of the enterprise or organization is accurate and consistent within each accounting period. The trial balance compares the debit and credit amounts of various accounting subjects within the accounting period and confirms their equality to ensure the accuracy and completeness of financial data.
- Summarize debit and credit amounts within the accounting period, compare whether they are equal, analyze and correct any trial balance discrepancies.

Voucher Entry

Entering the company's financial vouchers in financial documents. When entering vouchers, you can select the voucher type, subject, date, and auxiliary items, and input their respective debit and credit amounts. It is necessary to ensure that the debit and credit are balanced; otherwise, the voucher cannot be entered correctly.

Implementation Plan

Voucher List: refreshTableData
Enter Voucher: startCreateItem, doCreateItem
Edit Voucher: startEditItem, doEditItem
- When editing a voucher, you can select subject, auxiliary information, and debit/credit amounts.
- It is necessary to achieve a debit and credit balance to enter.
Delete Voucher: doDeleteItem
Export List: exportExcel

Detailed Ledger

Displays all internal voucher lists by subject dimension according to the selected accounting period (default is the latest accounting period) and allows viewing of detailed voucher information. In financial documents, specific subject detailed ledgers can be queried and displayed by selecting the accounting period and subject.

Implementation Plan

Report List: refreshTableData
- Filter based on the selected accounting period and subject.
- The list displays data by voucher dimension.
- The first row and the last two rows add summary data for opening balance, closing balance, and year-end balance.

General Ledger

Displays the summary information of the current period's opening balance, current period amount, and closing balance by subject dimension according to the selected accounting period (default is the latest accounting period). In financial documents, general ledger information for specific accounting periods can be viewed by selecting the accounting period.

Implementation Plan

Report List: refreshTableData
- By accounting period and subject dimension.
- Statistics for opening balance, current period amount, and closing balance.

Subject Balance

Displays the current period's opening balance, current period amount, and closing balance, as well as year-to-date opening balance, year-to-date amount, and year-end balance summary information by subject dimension according to the selected accounting period (default is the latest accounting period). In financial documents, subject balance information for specific accounting periods can be viewed by selecting the accounting period.

Implementation Plan

Report List: refreshTableData
- By accounting period and subject dimension.
- Statistics for opening balance, current period amount, closing balance, year-to-date opening balance, year-to-date cumulative amount, and year-end balance summary report.
Export: exportExcel

Multi-column Detailed Ledger

Displays detailed information of debits, credits, and balances for a specific subject in different vouchers according to the selected accounting period (default is the latest accounting period).

Implementation Plan

Report List: refreshTableData
- By accounting period and subject dimension.
- The list displays data by voucher dimension.
- The first row and the last two rows add summary data for opening balance, closing balance, year-to-date cumulative, and year-end balance.
- Horizontally display voucher sub-details.

Accounting Project Balance Sheet

Displays a list of auxiliary classes that meet the criteria for the selected subject, accounting period, and auxiliary class.

Implementation Plan

Get Report List: refreshTableData
- By accounting period, subject, and auxiliary class dimension.
- Horizontally display summary opening balance, current period amount, year-to-date amount, and closing balance.

Accounting Project Detailed Ledger

Displays a list of vouchers that meet the criteria for the selected subject, accounting period, auxiliary class, and auxiliary item, including summary data for opening balance, period cumulative, and year cumulative.

Implementation Plan

Get Report List: refreshTableData
- By accounting period, subject, auxiliary class, and auxiliary item dimension.
- Display vertically.
- Additionally include summary data for opening balance, current period cumulative, and year cumulative.

Balance Sheet

Displays two major categories, Assets and (Liabilities and Owner's Equity), for the selected accounting period, primarily judged based on the direction of debits and credits. Lists the corresponding subject list, with automatic calculation and summary based on the asset-liability formula of the subjects, and allows modification of formula items for previous accounting periods.

Implementation Plan

Get Report List: refreshTableData
- Display by asset-liability dimension.
- Calculate using the set formula.
Modify Formula: startEditFormula
Formula List: selectFormulaList
Delete Formula Item: doDeleteFormulaItem
Submit Formula Modification: doSubmitFormula

Profit

Calculates all profits for the selected accounting period based on the relationship and calculation formula of the asset profit statement's items and subjects.

Implementation Plan

Get Report List: refreshTableData
- Display by asset profit dimension.
- Calculate using the set formula.
Modify Formula: startEditFormula
Formula List: selectFormulaList
Delete Formula Item: doDeleteFormulaItem
Submit Formula Modification: doSubmitFormula

Cash Flow

Calculates all profits for the selected accounting period based on the relationship and calculation formula of the asset cash flow statement's items and subjects.

Implementation Plan

Get Report List: refreshTableData
- Display by asset cash flow.
- Calculate using the set formula.
Adjust EX Report: openExDrawer

Last Year's Vouchers

Displays all vouchers where the voucher sub is "Last Year" using the structure logic of the detailed ledger.

## Subject Management

A classification item used in financial accounting to record the company's financial transactions. Primarily used to manage a multi-level subject structure and information.

**Implementation Plan**

- List: `refreshTableData`
- Create New: `startCreateChildrenSubject`, `startCreateItem`, `createItem`
- Edit: `startUpdateItem`, `updateItem`
- Delete: `deleteItem`
- Export: `exportExcel`
- Modify Display Status: `updateItemIsShown`

## Initial Subject Balance

The subject balance before the company activates the financial system. In financial documents, setting the initial balance of the subject ensures that the subject can accurately reflect the company's financial status after activation.

**Implementation Plan**

- Accounting Period List: `selectPeriodStart`
- List: `refreshTableData`
- Save Initial Balance: `updateSubjectBalanceForPeriodStart`
- Trial Balance: `checkSubjectBalance`
- Export: `exportExcel`

## Auxiliary Accounting Management

Management of auxiliary items for subjects, mainly including five categories: customers, suppliers, employees, projects, and departments. In financial documents, these auxiliary items can be set and managed for corresponding auxiliary accounting during voucher entry and financial report generation.

**Implementation Plan**

- Switch Auxiliary Type: `useScene`
- Auxiliary Information CRUD under Type

## Accounting Period for Closing

Displays closed and currently open accounting periods sorted by month. In financial documents, the closing status of accounting periods can be set for management and inquiry of closed and open accounting periods.

**Implementation Plan**

- **List**: `refreshTableData`
    - Period list for the year of the latest accounting period; if not yet settled, the initial accounting period's month can be set.
- **Create Initial Accounting Period**: `startCreateItem`, `createItem`
    - Creation will be displayed when there is no initial accounting period data.
- **Close Period**: `startCheckoutItem`
    - Monthly closing of accounting periods is a summary, adjustment, and reporting process of financial data for enterprises or organizations within a specific accounting period, ensuring the accuracy and completeness of financial data and providing a basis for management decisions.
- **Reverse Closing**: `reverseCheckout`
    - After closing, modifications and adjustments can be made to the already closed accounting period to reprocess and generate financial data and reports.
- **Generate Closing Voucher**: `startVoucherTemplate`
    - Summarizes financial data for the current accounting period and generates a summary financial voucher.
- **Trial Balance**: `checkSubjectBalance`
    - Used to verify whether the financial data of the enterprise or organization is accurate and consistent within each accounting period. The trial balance compares the debit and credit amounts of various accounting subjects within the accounting period and confirms their equality to ensure the accuracy and completeness of financial data.
    - **Summarize debit and credit amounts within the accounting period, compare whether they are equal, analyze and correct any trial balance discrepancies.**

## Voucher Entry

Entering the company's financial vouchers in financial documents. When entering vouchers, you can select the voucher type, subject, date, and auxiliary items, and input their respective debit and credit amounts. It is necessary to ensure that the debit and credit are balanced; otherwise, the voucher cannot be entered correctly.

**Implementation Plan**

- Voucher List: `refreshTableData`
- Enter Voucher: `startCreateItem`, `doCreateItem`
- Edit Voucher: `startEditItem`, `doEditItem`
    - When editing a voucher, you can select subject, auxiliary information, and debit/credit amounts.
    - It is necessary to achieve a debit and credit balance to enter.
- Delete Voucher: `doDeleteItem`
- Export List: `exportExcel`

## Detailed Ledger

Displays all internal voucher lists by subject dimension according to the selected accounting period (default is the latest accounting period) and allows viewing of detailed voucher information. In financial documents, specific subject detailed ledgers can be queried and displayed by selecting the accounting period and subject.

**Implementation Plan**

- Report List: `refreshTableData`
    - Filter based on the selected accounting period and subject.
    - The list displays data by voucher dimension.
    - The first row and the last two rows add summary data for opening balance, closing balance, and year-end balance.

## General Ledger

Displays the summary information of the current period's opening balance, current period amount, and closing balance by subject dimension according to the selected accounting period (default is the latest accounting period). In financial documents, general ledger information for specific accounting periods can be viewed by selecting the accounting period.

**Implementation Plan**

- Report List: `refreshTableData`
    - By accounting period and subject dimension.
    - Statistics for opening balance, current period amount, and closing balance.

## Subject Balance

Displays the current period's opening balance, current period amount, and closing balance, as well as year-to-date opening balance, year-to-date amount, and year-end balance summary information by subject dimension according to the selected accounting period (default is the latest accounting period). In financial documents, subject balance information for specific accounting periods can be viewed by selecting the accounting period.

**Implementation Plan**

- Report List: `refreshTableData`
    - By accounting period and subject dimension.
    - Statistics for opening balance, current period amount, closing balance, year-to-date opening balance, year-to-date cumulative amount, and year-end balance summary report.
- Export: `exportExcel`

## Multi-column Detailed Ledger

Displays detailed information of debits, credits, and balances for a specific subject in different vouchers according to the selected accounting period (default is the latest accounting period).

**Implementation Plan**

- Report List: `refreshTableData`
    - By accounting period and subject dimension.
    - The list displays data by voucher dimension.
    - The first row and the last two rows add summary data for opening balance, closing balance, year-to-date cumulative, and year-end balance.
    - Horizontally display voucher sub-details.

## Accounting Project Balance Sheet

Displays a list of auxiliary classes that meet the criteria for the selected subject, accounting period, and auxiliary class.

**Implementation Plan**

- Get Report List: `refreshTableData`
    - By accounting period, subject, and auxiliary class dimension.
    - Horizontally display summary opening balance, current period amount, year-to-date amount, and closing balance.

## Accounting Project Detailed Ledger

Displays a list of vouchers that meet the criteria for the selected subject, accounting period, auxiliary class, and auxiliary item, including summary data for opening balance, period cumulative, and year cumulative.

**Implementation Plan**

- Get Report List: `refreshTableData`
    - By accounting period, subject, auxiliary class, and auxiliary item dimension.
    - Display vertically.
    - Additionally include summary data for opening balance, current period cumulative, and year cumulative.

## Balance Sheet

Displays two major categories, Assets and (Liabilities and Owner's Equity), for the selected accounting period, primarily judged based on the direction of debits and credits. Lists the corresponding subject list, with automatic calculation and summary based on the asset-liability formula of the subjects, and allows modification of formula items for previous accounting periods.

**Implementation Plan**

- Get Report List: `refreshTableData`
    - Display by asset-liability dimension.
    - Calculate using the set formula.
- Modify Formula: `startEditFormula`
- Formula List: `selectFormulaList`
- Delete Formula Item: `doDeleteFormulaItem`
- Submit Formula Modification: `doSubmitFormula`

## Profit

Calculates all profits for the selected accounting period based on the relationship and calculation formula of the asset profit statement's items and subjects.

**Implementation Plan**

- Get Report List: `refreshTableData`
    - Display by asset profit dimension.
    - Calculate using the set formula.
- Modify Formula: `startEditFormula`
- Formula List: `selectFormulaList`
- Delete Formula Item: `doDeleteFormulaItem`
- Submit Formula Modification: `doSubmitFormula`

## Cash Flow

Calculates all profits for the selected accounting period based on the relationship and calculation formula of the asset cash flow statement's items and subjects.

**Implementation Plan**

- Get Report List: `refreshTableData`
    - Display by asset cash flow.
    - Calculate using the set formula.
- Adjust EX Report: `openExDrawer`

## Last Year's Vouchers

Displays all vouchers where the voucher sub is "Last Year" using the structure logic of the detailed ledger.