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Financial Module

12078

I. Account Settings

Function Description

The account settings feature allows users to manage and configure various accounts used by the enterprise in the financial module, including bank accounts, cash accounts, etc. Users can set the basic information of the accounts, corresponding accounting subjects, and more.

Operation Steps

  1. Access Account Settings: From the main menu, select the "Finance" option and choose "Account Settings" to enter the account settings interface.
  2. Add New Account: Click the "Add" button in the upper left corner and follow the prompts to enter account information such as account name, account type, associated accounting subject, etc.
  3. Edit Account: In the account list, select the account to be edited, click the "Edit" button, and modify the account information or corresponding accounting subject.

II. Account Journal Entry

Function Description

The account journal feature is used to record the income and expenditure of various accounts of the enterprise, facilitating subsequent financial management and analysis.

Operation Steps

  1. Access Account Journal: From the main menu, select "Finance" and then "Account Journal."
  2. Add Journal Entry: Click the "✚" in the page operation bar to add a new journal entry, entering relevant information such as date, summary, amount, etc.
  3. Save Journal Entry: After entering the information, click the "☑️" in the operation bar to save the journal entry.
  4. Other Operations: Similar to the account journal, you can use the "Generate Voucher" feature to create accounting vouchers from selected journal entries and view generated vouchers through "View Voucher."

III. Internal Transfer Entry

Function Description

The internal transfer feature is used to record the transfer of funds between different accounts within the enterprise.

Operation Steps

  1. Access Internal Transfer: From the main menu, select the "Finance" option and choose "Internal Transfer."
  2. Add Internal Transfer: Click the "✚" in the page operation bar to add a new internal transfer entry, entering relevant information such as the outgoing account, incoming account, transfer amount, etc.
  3. Save Internal Transfer: After entering the information, click the "☑️" in the operation bar to save the internal transfer record.
  4. Other Operations: Similar to the account journal, you can also generate and view accounting vouchers.

IV. View Financial Reports

Function Description

The financial report feature provides a visual display of the enterprise's financial status, helping users better understand and analyze the flow of funds within the enterprise.

Operation Steps

  1. Access Financial Reports: From the main menu, select the "Finance" option and choose "Financial Reports."
  2. View Reports: Choose "Summary by Account" or "Summary by Income and Expenditure Category" to view the corresponding financial report.
  3. Report Analysis: Analyze the inflow and outflow of funds based on the report data, as well as the income and expenditure status of different accounts.

V. Reconcile General Ledger

Function Description

The general ledger reconciliation feature is used to verify whether the data of the cashier's account and its associated accounting subjects are consistent, ensuring the accuracy of financial data.

Operation Steps

  1. Access General Ledger Reconciliation: From the main menu, select the "Finance" option and choose "Reconcile General Ledger."
  2. Reconcile Data: The system will automatically compare the data of the cashier's account with its associated accounting subjects and display the reconciliation results.
  3. Handle Discrepancies: If inconsistencies are found, indicating an imbalance, the user needs to make corresponding adjustments and corrections based on the discrepancies.

Notes

  • When performing general ledger reconciliation, ensure that the data of the cashier's account and accounting subjects have been updated to the latest status.
  • If discrepancies are found, carefully check and identify the reasons, which may include bookkeeping errors, omissions, or duplicate entries.
  • Reconciling the general ledger is an important aspect of financial management and should be conducted regularly to ensure the accuracy of financial data.