Subject Setup

12078

I. Function Overview

"Subject Management" is one of the core functions in the financial system, allowing users to set, modify, and delete accounting subjects based on the actual needs of the enterprise. Through subject management, users can ensure the accuracy and standardization of financial data, facilitating financial accounting and analysis.

II. Function Entry

Users can access the subject management page by clicking on the "Subject Management" option under "Settings" in the main menu.

III. Operation Steps and Instructions

Add New Subject: Click the "Add New Subject" button to add a new accounting subject.
Add Sub-Subject: After selecting a subject, click "More" and then "Add Sub-Subject" to add a sub-subject under that subject.
Modify Subject: Click the "Modify" button next to the subject to edit subject information, such as setting auxiliary accounting or modifying the subject name. Please note that quantity accounting is currently not supported.
Delete Subject: Select the subject to be deleted and click the "Delete" button under "More" to proceed. Please note that subjects that have been used may not be deleted.
Display Option: This option controls whether the subject is displayed when selecting a subject in the voucher.
Detail Subject to Auxiliary Accounting: This function is currently not supported, but once implemented, it will allow detail subjects to be converted to auxiliary accounting.

IV. Detail Subject to Auxiliary Accounting

Although this function is currently not supported, we explain its application scenarios and precautions for user understanding.

Application Scenarios: This function is suitable for users who previously used detail subjects for auxiliary accounting, such as detail subjects set by customers or suppliers. Using this function can facilitate accounting management.

Precautions:

Only non-terminal and enabled subjects can be selected for conversion.
If the sub-subjects of a subject contain quantity, foreign currency, or auxiliary accounting, conversion is not supported.
If the sub-subjects of a subject have been used in modules such as vouchers, fixed assets, or payroll, conversion is also not supported.
After conversion, the terminal subject name will be added as auxiliary accounting in the auxiliary accounting data, and all sub-subjects will be deleted. Voucher data will also be automatically converted to auxiliary accounting.
Once converted, it cannot be directly restored, but the system will automatically back up the data. If restoration is needed, it can be done in "Settings" - "Backup and Restore".

V. Other Precautions

Depending on the selected accounting standards, the default subjects and allowed operations in the system may vary. Users should manage subjects according to their actual situation.
For subjects that have already been used, deletion or modification may not be possible. Users should confirm the usage status of the subjects before performing operations.
If a subject has set quantity accounting, foreign currency accounting, or auxiliary accounting, please follow the system prompts for corresponding settings and input operations. Currently, quantity accounting and foreign currency accounting functions are not supported; please look forward to future updates.

VI. Frequently Asked Questions and Answers

Q: Can I freely add, delete, or modify primary subjects?

A: Primary subjects are usually preset according to accounting standards, and it is not recommended to add, delete, or modify them arbitrarily. For accounting sets under small enterprise accounting standards, adding primary subjects is not allowed; while for corporate accounting standards, although adding primary subjects is possible, it should be done cautiously to ensure compliance with accounting standards and the actual needs of the enterprise.

Q: How can I manage my subjects more effectively?

A: It is recommended to regularly review and organize subjects to ensure that the hierarchical structure of subjects is clear and reasonable. Additionally, utilizing the "Display Option" feature of subjects can simplify the subject selection process during voucher entry.

Q: When will the detail subject to auxiliary accounting function be implemented?

A: The specific implementation time for this function depends on the plans and progress of the development team. We will launch this function as soon as possible to meet user needs. In the meantime, users are advised to continue using detail subjects for accounting or consider other alternative solutions.

VII. Usage Tips

Make Good Use of the Subject Search Function: When the subject list is long, you can use the search function to quickly locate the required subject.
Use Subject Templates: For frequently used subject structures, you can save them as subject templates for quick import when creating new accounting sets or as needed.
Pay Attention to Subject Balances and Transactions: Regularly check the balances and transactions of subjects to ensure data accuracy and completeness.
Backup and Restore: Before performing important subject operations, it is recommended to back up the accounting set first. If an operation error occurs, you can use the backup data for recovery.

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## I. Function Overview

"Subject Management" is one of the core functions in the financial system, allowing users to set, modify, and delete accounting subjects based on the actual needs of the enterprise. Through subject management, users can ensure the accuracy and standardization of financial data, facilitating financial accounting and analysis.

## II. Function Entry

Users can access the subject management page by clicking on the "Subject Management" option under "Settings" in the main menu.

## III. Operation Steps and Instructions

1.  **Add New Subject**: Click the "Add New Subject" button to add a new accounting subject.
2.  **Add Sub-Subject**: After selecting a subject, click "More" and then "Add Sub-Subject" to add a sub-subject under that subject.
3.  **Modify Subject**: Click the "Modify" button next to the subject to edit subject information, such as setting auxiliary accounting or modifying the subject name. Please note that quantity accounting is currently not supported.
4.  **Delete Subject**: Select the subject to be deleted and click the "Delete" button under "More" to proceed. Please note that subjects that have been used may not be deleted.
5.  **Display Option**: This option controls whether the subject is displayed when selecting a subject in the voucher.
6.  **Detail Subject to Auxiliary Accounting**: This function is currently not supported, but once implemented, it will allow detail subjects to be converted to auxiliary accounting.

## IV. Detail Subject to Auxiliary Accounting

Although this function is currently not supported, we explain its application scenarios and precautions for user understanding.

**Application Scenarios**: This function is suitable for users who previously used detail subjects for auxiliary accounting, such as detail subjects set by customers or suppliers. Using this function can facilitate accounting management.

**Precautions**:

-   Only non-terminal and enabled subjects can be selected for conversion.
-   If the sub-subjects of a subject contain quantity, foreign currency, or auxiliary accounting, conversion is not supported.
-   If the sub-subjects of a subject have been used in modules such as vouchers, fixed assets, or payroll, conversion is also not supported.
-   After conversion, the terminal subject name will be added as auxiliary accounting in the auxiliary accounting data, and all sub-subjects will be deleted. Voucher data will also be automatically converted to auxiliary accounting.
-   Once converted, it cannot be directly restored, but the system will automatically back up the data. If restoration is needed, it can be done in "Settings" - "Backup and Restore".

## V. Other Precautions

-   Depending on the selected accounting standards, the default subjects and allowed operations in the system may vary. Users should manage subjects according to their actual situation.
-   For subjects that have already been used, deletion or modification may not be possible. Users should confirm the usage status of the subjects before performing operations.
-   If a subject has set quantity accounting, foreign currency accounting, or auxiliary accounting, please follow the system prompts for corresponding settings and input operations. Currently, quantity accounting and foreign currency accounting functions are not supported; please look forward to future updates.

## VI. Frequently Asked Questions and Answers

**Q: Can I freely add, delete, or modify primary subjects?**

A: Primary subjects are usually preset according to accounting standards, and it is not recommended to add, delete, or modify them arbitrarily. For accounting sets under small enterprise accounting standards, adding primary subjects is not allowed; while for corporate accounting standards, although adding primary subjects is possible, it should be done cautiously to ensure compliance with accounting standards and the actual needs of the enterprise.

**Q: How can I manage my subjects more effectively?**

A: It is recommended to regularly review and organize subjects to ensure that the hierarchical structure of subjects is clear and reasonable. Additionally, utilizing the "Display Option" feature of subjects can simplify the subject selection process during voucher entry.

**Q: When will the detail subject to auxiliary accounting function be implemented?**

A: The specific implementation time for this function depends on the plans and progress of the development team. We will launch this function as soon as possible to meet user needs. In the meantime, users are advised to continue using detail subjects for accounting or consider other alternative solutions.

## VII. Usage Tips

1.  **Make Good Use of the Subject Search Function**: When the subject list is long, you can use the search function to quickly locate the required subject.
2.  **Use Subject Templates**: For frequently used subject structures, you can save them as subject templates for quick import when creating new accounting sets or as needed.
3.  **Pay Attention to Subject Balances and Transactions**: Regularly check the balances and transactions of subjects to ensure data accuracy and completeness.
4.  **Backup and Restore**: Before performing important subject operations, it is recommended to back up the accounting set first. If an operation error occurs, you can use the backup data for recovery.