Voucher Management

12078

Input Voucher

I. Function Overview

Inputting vouchers is one of the core functions in the financial system, allowing users to record the company's economic activities. Through this function, users can conveniently enter accounting entries and utilize the system's automatically generated features and operational skills to improve work efficiency.

II. Function Entry

Users can access the voucher management page by clicking on the "Voucher" option in the main menu and then clicking the "Input Voucher" button on the page to enter the voucher input window.

III. Operation Steps

Enter the Voucher Input Window: Click on "Voucher" in the main menu, then click "Input Voucher" to open the input window.
Input Entry Information: Enter the relevant information for the accounting entry in the window, such as summary, accounting subject, debit and credit amounts, etc.
Utilize Operational Skills: Use features like automatic summary generation, quick input of accounting subjects, and automatic balancing of amounts to enhance input efficiency.
Save the Voucher: After confirming that the information is correct, save the entered voucher.

IV. Operational Skills

Automatic Summary Generation: After entering the debit amount for the first line and pressing Enter, the system will automatically generate the summary information for the next line. Additionally, entering keywords for the summary allows users to directly select preset summary content.
Quick Input of Accounting Subjects: Users can quickly select accounting subjects by entering keywords of the subject name or subject code.
Automatic Amount Balancing: The system provides an automatic balancing function for amounts, facilitating quick entry of amounts by users.

V. Notes

Voucher Number and Date: The voucher number is automatically generated by the system and increments sequentially based on newly added vouchers. The voucher date defaults to the end date of the most recently activated accounting period in the system.
Insert Voucher Function: Currently, the system does not support the direct insertion of vouchers. If a voucher needs to be inserted, it is recommended to delete subsequent vouchers first, then re-enter and reorder them.
Modification and Deletion Restrictions: Vouchers cannot be modified or deleted in periods that have been closed. If data modification is necessary, a reversal of the closing operation must be performed first.

Voucher Management

I. Function Overview

The voucher management function allows users to view, edit, delete, copy, reverse, and print already entered accounting vouchers. Through this function, users can easily manage the company's accounting voucher records.

II. Function Entry

The entry point for the voucher management function is the same as that for the input voucher function. Users can access the voucher management page by clicking on the "Voucher" option in the main menu.

III. Operation Steps

View Vouchers: In the voucher management page, users can view all accounting vouchers that have been entered.
Edit Vouchers: Select the voucher that needs editing, make modifications, and save.
Delete Vouchers: Select the voucher that needs to be deleted and confirm the deletion operation.
Copy Vouchers: Select the voucher that needs to be copied, create a duplicate, and make necessary modifications.
Reverse Vouchers: For erroneous vouchers, perform a reversal, which means creating an entry that is opposite to the original voucher to offset its impact.
Print Vouchers: Select the voucher that needs to be printed, set up the printing options, and print it out.

IV. Operational Instructions

Editing and Deleting Operations: When performing editing or deleting operations, please ensure that the selected voucher is correct and that these operations comply with the company's financial regulations and accounting standards. These operations are not allowed in periods that have been closed.
Copying and Reversing Operations: The copy function can quickly create a duplicate of a similar voucher; the reversal function is used to correct erroneous vouchers, but please use it cautiously and ensure that the reversed voucher still complies with accounting standards.
Printing Settings: Before printing vouchers, please check the printing settings to ensure that the voucher format is correct and clearly readable. It is recommended to use dedicated voucher paper for printing to achieve the best results.

## Input Voucher

### I. Function Overview

Inputting vouchers is one of the core functions in the financial system, allowing users to record the company's economic activities. Through this function, users can conveniently enter accounting entries and utilize the system's automatically generated features and operational skills to improve work efficiency.

### II. Function Entry

Users can access the voucher management page by clicking on the "Voucher" option in the main menu and then clicking the "Input Voucher" button on the page to enter the voucher input window.

### III. Operation Steps

1.  **Enter the Voucher Input Window**: Click on "Voucher" in the main menu, then click "Input Voucher" to open the input window.  
2.  **Input Entry Information**: Enter the relevant information for the accounting entry in the window, such as summary, accounting subject, debit and credit amounts, etc.  
3.  **Utilize Operational Skills**: Use features like automatic summary generation, quick input of accounting subjects, and automatic balancing of amounts to enhance input efficiency.  
4.  **Save the Voucher**: After confirming that the information is correct, save the entered voucher.

### IV. Operational Skills

-   **Automatic Summary Generation**: After entering the debit amount for the first line and pressing Enter, the system will automatically generate the summary information for the next line. Additionally, entering keywords for the summary allows users to directly select preset summary content.  
-   **Quick Input of Accounting Subjects**: Users can quickly select accounting subjects by entering keywords of the subject name or subject code.  
-   **Automatic Amount Balancing**: The system provides an automatic balancing function for amounts, facilitating quick entry of amounts by users.

### V. Notes

-   **Voucher Number and Date**: The voucher number is automatically generated by the system and increments sequentially based on newly added vouchers. The voucher date defaults to the end date of the most recently activated accounting period in the system.  
-   **Insert Voucher Function**: Currently, the system does not support the direct insertion of vouchers. If a voucher needs to be inserted, it is recommended to delete subsequent vouchers first, then re-enter and reorder them.  
-   **Modification and Deletion Restrictions**: Vouchers cannot be modified or deleted in periods that have been closed. If data modification is necessary, a reversal of the closing operation must be performed first.

## Voucher Management

### I. Function Overview

The voucher management function allows users to view, edit, delete, copy, reverse, and print already entered accounting vouchers. Through this function, users can easily manage the company's accounting voucher records.

### II. Function Entry

The entry point for the voucher management function is the same as that for the input voucher function. Users can access the voucher management page by clicking on the "Voucher" option in the main menu.

### III. Operation Steps

1.  **View Vouchers**: In the voucher management page, users can view all accounting vouchers that have been entered.  
2.  **Edit Vouchers**: Select the voucher that needs editing, make modifications, and save.  
3.  **Delete Vouchers**: Select the voucher that needs to be deleted and confirm the deletion operation.  
4.  **Copy Vouchers**: Select the voucher that needs to be copied, create a duplicate, and make necessary modifications.  
5.  **Reverse Vouchers**: For erroneous vouchers, perform a reversal, which means creating an entry that is opposite to the original voucher to offset its impact.  
6.  **Print Vouchers**: Select the voucher that needs to be printed, set up the printing options, and print it out.

### IV. Operational Instructions

-   **Editing and Deleting Operations**: When performing editing or deleting operations, please ensure that the selected voucher is correct and that these operations comply with the company's financial regulations and accounting standards. These operations are not allowed in periods that have been closed.  
-   **Copying and Reversing Operations**: The copy function can quickly create a duplicate of a similar voucher; the reversal function is used to correct erroneous vouchers, but please use it cautiously and ensure that the reversed voucher still complies with accounting standards.  
-   **Printing Settings**: Before printing vouchers, please check the printing settings to ensure that the voucher format is correct and clearly readable. It is recommended to use dedicated voucher paper for printing to achieve the best results.