End of Period Closing

12078

Generate Closing Vouchers

I. Function Overview

The function of generating closing vouchers is an important step before the end-of-period closing in the financial system. Through this function, the system can automatically generate accounting vouchers for accrued local taxes and profit and loss transfer, thereby simplifying the closing process and ensuring the accuracy of the closing.

II. Function Entry

Users can enter the closing page by clicking the "Closing" option in the main menu, and then click the "Generate Closing Vouchers" button to access the "Voucher Template" window.

III. Operation Steps

Enter the Closing Page: Click the "Closing" option in the main menu to enter the closing page.
Generate Closing Vouchers: Click the "Generate Closing Vouchers" button, and the system will enter the "Voucher Template" window.
Select Closing Type: Choose "Accrued Local Taxes" or "Profit and Loss Transfer - Current Period" (for January to November) or "Profit and Loss Transfer - Current Year" (for December) as needed. If already generated, you can view it directly.
View Vouchers: Click the "View Vouchers" button to check whether the generated vouchers are accurate.

IV. Precautions

Month Differences: From January to November, the system generates "Profit and Loss Transfer - Current Period" vouchers, automatically transferring profit and loss to "Current Year Profit"; in December, it should generate "Profit and Loss Transfer - Current Year" vouchers (currently not supported, pending implementation), transferring to "Undistributed Profits".
Pre-Closing Check: Before closing, please ensure that all vouchers are accurate and have been fully entered into the system.
Modification and Deletion Restrictions: Once closing vouchers are generated, modifications or deletions are generally not allowed. If modification is needed, a reversal operation may be required.

End of Period Closing

I. Function Overview

The end-of-period closing function allows users to complete the financial processing for an accounting period and advance the system status to the next accounting period. Through this function, users can ensure the continuity and accuracy of financial data.

II. Function Entry

The entry point for the end-of-period closing function is the same as that for generating closing vouchers; users can enter the closing page by clicking the "Closing" option in the main menu.

III. Operation Steps

Enter the Closing Page: Click the "Closing" option in the main menu.
Execute Closing Operation: On the closing page, click the "Close" button to complete the end-of-period closing.

IV. Precautions

Pre-Closing Check: Before closing, please ensure that all accounting vouchers have been entered, reviewed, and necessary adjustments completed.
Modification and Deletion Restrictions: After closing, modifications or deletions of vouchers from the previous accounting period are generally not allowed. If modification is needed, a reversal operation should be performed first.
Closing Order: Please ensure that closing operations are performed in the correct order, i.e., first generate closing vouchers (such as accrued local taxes and profit and loss transfer), and then perform the end-of-period closing.
Previous Period Closing Status: If the previous accounting period has not been closed, the system will not allow closing for the current period. Similarly, if the previous period has not transferred profit and loss, no operations can be performed in the end-of-period transfer. This is to ensure the continuity and accuracy of financial data.

## Generate Closing Vouchers

### I. Function Overview

The function of generating closing vouchers is an important step before the end-of-period closing in the financial system. Through this function, the system can automatically generate accounting vouchers for accrued local taxes and profit and loss transfer, thereby simplifying the closing process and ensuring the accuracy of the closing.

### II. Function Entry

Users can enter the closing page by clicking the "Closing" option in the main menu, and then click the "Generate Closing Vouchers" button to access the "Voucher Template" window.

### III. Operation Steps

1.  **Enter the Closing Page**: Click the "Closing" option in the main menu to enter the closing page.  
2.  **Generate Closing Vouchers**: Click the "Generate Closing Vouchers" button, and the system will enter the "Voucher Template" window.  
3.  **Select Closing Type**: Choose "Accrued Local Taxes" or "Profit and Loss Transfer - Current Period" (for January to November) or "Profit and Loss Transfer - Current Year" (for December) as needed. If already generated, you can view it directly.  
4.  **View Vouchers**: Click the "View Vouchers" button to check whether the generated vouchers are accurate.

### IV. Precautions

-   **Month Differences**: From January to November, the system generates "Profit and Loss Transfer - Current Period" vouchers, automatically transferring profit and loss to "Current Year Profit"; in December, it should generate "Profit and Loss Transfer - Current Year" vouchers (currently not supported, pending implementation), transferring to "Undistributed Profits".  
-   **Pre-Closing Check**: Before closing, please ensure that all vouchers are accurate and have been fully entered into the system.  
-   **Modification and Deletion Restrictions**: Once closing vouchers are generated, modifications or deletions are generally not allowed. If modification is needed, a reversal operation may be required.

## End of Period Closing

### I. Function Overview

The end-of-period closing function allows users to complete the financial processing for an accounting period and advance the system status to the next accounting period. Through this function, users can ensure the continuity and accuracy of financial data.

### II. Function Entry

The entry point for the end-of-period closing function is the same as that for generating closing vouchers; users can enter the closing page by clicking the "Closing" option in the main menu.

### III. Operation Steps

1.  **Enter the Closing Page**: Click the "Closing" option in the main menu.  
2.  **Execute Closing Operation**: On the closing page, click the "Close" button to complete the end-of-period closing.

### IV. Precautions

-   **Pre-Closing Check**: Before closing, please ensure that all accounting vouchers have been entered, reviewed, and necessary adjustments completed.  
-   **Modification and Deletion Restrictions**: After closing, modifications or deletions of vouchers from the previous accounting period are generally not allowed. If modification is needed, a reversal operation should be performed first.  
-   **Closing Order**: Please ensure that closing operations are performed in the correct order, i.e., first generate closing vouchers (such as accrued local taxes and profit and loss transfer), and then perform the end-of-period closing.  
-   **Previous Period Closing Status**: If the previous accounting period has not been closed, the system will not allow closing for the current period. Similarly, if the previous period has not transferred profit and loss, no operations can be performed in the end-of-period transfer. This is to ensure the continuity and accuracy of financial data.